Reminder: Grades are Due May 19, 2025!

May 19

Grading Procedures and Deadlines 

Final Grade Rosters are available in USM’s official student information system (SIS), MaineStreet, for the Spring 2025 semester. Grades are due by May 19. Late submission of grades affects graduation, transcript release, academic actions, academic awards, financial aid eligibility, and more. Thank you for your attention to timely grade submission! 

To ENTER Grades: 

  1. Go to MaineStreet (through the MyUSM portal) 
  2. Enter your User ID and Password (UMS credentials) 
  3. In MaineStreet: Navigate to your Faculty Center; 
  4. Select the Spring 2025 semester; 
  5. Click on the Grade Roster button before the desired class; 
  6. The list of students appears with a box to enter a grade for each student. Select the grade from the “look up” list or simply type it in; 
  7. Once grades are entered, press the SAVE button at the bottom (or SAVE periodically as you enter). 

If you would like to post your grades immediately, follow steps in the next section.

To POST Your Grades: 

Once you have entered a grade for ALL students in a class and are ready to post your grades for your students to see, please follow these steps: 

  1. Change the Approval Status at the top of the grade roster from Not Reviewed to Approved; 
  2. Click the POST button that will appear next to the status and at the bottom of the page; 
  3. Confirm that grades have posted (you’ll see a new column populate with the final grade). 

Please note: Grades entered and saved will post to students’ records nightly beginning on May 15.

To Change a Grade (including the current term once grades are posted and all previous terms in MaineStreet): 

  1. Navigate to the appropriate grade roster as above; 
  2. Select the student for whom you wish to change a grade; 
  3. Click the Request Grade Change button; 
  4. Change the grade and enter a comment explaining the change; 
  5. Click Submit found at the top and at the bottom of the page. 

For the current term, grades are due by May 19, 10 days after the end of term per Faculty Senate policy. After grades are posted (and for all previous terms), a grade change is forwarded to the appropriate Dean’s Office for review. The comment you enter about the grade change will aid the Dean’s Office in their approval decision. The system notifies us electronically of an approved grade change; we will then update the record as indicated. If the change is not approved, you will be notified. 

Tutorials and Help

For a tutorial on entering grades, log into Brightspace. In the top navigation bar select “Discover” and keyword search “MaineStreet.” This will bring you to a suite of courses that you can enroll in and pin for later use as well. 

You may also contact the following Registrar’s Office staff for assistance: 

Directly from the Undergraduate Catalog, a reminder of our grading system. If you are ever unsure of the appropriate grade to award a student (I’s and L’s seem to be particularly confusing and often have unintended consequences), please consult with your department chair, dean, or the registrar. 

Undergraduate Grading System 

Grades at the University are given in terms of letters, with the option of a plus or minus designation (with the exception of A+), representing levels of achievement. The basis for determining a grade is the relative extent to which the student has achieved the objectives of the course. The student’s work in each course is graded as follows: A — Superior 
B — Good 
C — Satisfactory, successful meeting of the course objectives 
D — Low-level work, below the average required for graduation for an undergraduate, and a failing grade for a graduate student. In addition, individual departments may limit the number of D grades accepted, as stated in the departmental sections of this catalog. The paragraphs on Minimum Grade and Academic Suspension and Repeated Courses should also be noted. 
F — Failure to meet the course objectives 
P — Pass; pass with a grade of C- or better in a pass/fail course 
H — High performance in a pass/fail course 
LP — Low Pass; pass with a grade of D-, D, or D+ in a pass/fail course 
I — Incomplete; a temporary grade given, agreed upon by instructor and student, in extraordinary circumstances when the student has failed to complete the course requirements. Incomplete grades must be resolved within 140 days from the end of term in which the Incomplete was given or by the deadline specified by the instructor, not to exceed 140 days. If the Incomplete is not resolved in the time frame outlined, it will be converted to an F. 
INC — Permanent Incomplete; When a temporary incomplete (I) grade is not resolved to a normal letter grade, a permanent incomplete may be assigned in extraordinary circumstances as determined by the instructor and the dean. In unusual circumstances wherein the faculty member is no longer available, the dean may exercise this function. The grade of INC has no impact on GPA; no credits awarded. 
L — Stopped attending; The grade of L may be assigned to students who never attended or stopped attending a course without officially dropping the course. The grade of L is computed as an F for purposes of the student’s grade point average. 
MG — Missing Grade; an administrative grade only. Faculty may fail to submit a grade for a particular student in a course. In these cases, the Registrar will note this act by designating a missing grade, or MG. Missing Grades must be resolved by the end of each semester. If the missing grade is not resolved, it will be converted to an F. 
W — Withdrawal after the end of the drop period through 60% of a course. If a student has not officially withdrawn before 60% of the course has been completed, an F will be assigned. The W notation may be obtained after completion of 60% of the course under unusual circumstances if so determined by the instructor and the dean. A threat of failure is not considered to be an unusual circumstance. The grade of W has no impact on GPA. 
DG — Satisfactory progress after one semester of a two-semester course; grade and credits to be given upon completion of second semester. 
AU — Audit – Student attended courses on a noncredit basis. 
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